Step-by-Step: Creating a Custom Pay Item

1. Log In

• Sign in to Myaccountant.

2. Go to the Payroll Module

• From the left-hand menu, click on Payroll.
• Navigate to Pay Items.

3. Access Pay Item Setup

• Click Add Pay Item in the top-right.

4. Enter Pay Item Details

Fill in the following:

• Name (e.g., “Overtime – Saturdays”, “Commission”)
• Payment Type – choose from Earnings, Allowance, Deduction, Leave, etc.

Selecting payment type ensures the correct STP category is applied when reporting to the ATO.

5. Save the Pay Item

• Click Save to create your new pay item.
• The item will now appear in your Pay Items list and be available for use in pay runs.

6. Test the Pay Item (Optional but Recommended)

• Create a test pay run with a test employee.
• Add the new pay item and enter example amounts.
• Review super, tax, and STP calculations to confirm accuracy.

Tips & Best Practices

• STP Compliance: Always choose the correct payment type.
• Descriptive Names: Use clear naming to distinguish between similar pay items.
• Leave Pay Items: Leave items (e.g. annual leave, personal leave) must be linked to leave accrual categories for correct tracking.
• Edit vs Create: If a similar item exists, you may prefer editing instead of creating a duplicate.
• Always Test: After creating or editing a pay item, run a test payroll to ensure it behaves correctly.