Adding Employees to Payroll

You can add employees to Myaccountant using three methods:

• ✅ Manual entry — one at a time, with full control over each employee’s details
• 📥 Bulk import — upload multiple employees using an Excel template
• 🔗 Integration — sync employee data from systems like Xero, Deputy, or Tanda

This article focuses on the manual entry process, ideal for setting up new hires individually.

Step-by-Step: Add a New Employee Manually

1. Access the Employees Section

• In the left menu, go to Payroll > Employees
• Click the Add New Employee button

2. Enter Basic Employee Details

• Fill in the following fields:
  • First Name and Last Name
  • Start Date (the employee’s first working day)
  • Email Address
  • Mobile Number)
• Choose whether to enable or disable employee portal access

🔒 Fields marked with an asterisk () are mandatory*

Click Save to create the employee record.

3. Complete the Employee Profile

After saving the record:

• Click Open on the employee row
• Use the Edit button to complete each profile section:
  • Personal Details
  • Bank Account Information
  • Tax File Number (TFN) & Tax Scale
  • Superannuation Fund Details
  • Employment Details (job type, pay frequency, etc.)
  • Leave Entitlements
  • Portal Access Settings

Click Update after completing each section.

Your Employee Is Now Added

Once saved, the employee will be:

• Automatically included in upcoming pay runs
• Tracked for leave accruals, super, and tax reporting

You can view, edit, or remove the employee record at any time.

Tips

• 📥 Bulk import multiple employees via Employees > Import
• 📨 Enable portal access to let employees view payslips and submit updates
• 🗓 Ensure the Start Date is accurate so they appear in the correct pay run
• 🔍 Use Search or Filters in the Employees tab to quickly find existing staff