Step-by-Step Instructions

1. Open the Employee’s Pay Record

1. Go to the Payroll > Pay Runs page.
2. Open the relevant pay run.
3. Click on the employee’s name to open their pay record.

2. Add the Leave Cash Out Pay Item

If the Pay Item Already Exists:

1. Click Add Pay Item.
2. Select Annual Leave Cash Out from the list.
3. Click Add.

If You Need to Create the Pay Item:

1. Click Add Pay Item.
2. In the top-left, click New Pay Item.
3. Enter the following:
   • Name : e.g. "Annual Leave Cash Out"
   • Payment Type: Select Leave Cash out from the dropdown.
4. Click Save.
5. The new pay item will now appear in the list — select it and click Add.

3. Enter Leave Cash Out Details

1. Click the pencil icon next to the pay item to enter payment details.
2. In Qty/Hours, enter the number of annual leave hours to cash out.
3. In Rate, enter the hourly rate to be paid.
4. Click Save.

4. Review Leave Balance Update

After saving, the leave balance table will automatically:

• Record the cashed-out hours in the Taken column‍
• Reduce the available leave balance accordingly

The leave cash out will also appear on the employee’spayslip and reported via STP with the correct payment category.

Tips

• Confirm that the employee’s award or agreement allows leave cash out and that it’s documented appropriately.
• Use a unique name for the pay item if you're creating one for the first time to avoid errors.
• Make sure the pay run is in DRAFT status before editing.